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Conference Center Room Usage Guidelines

UPDATE: We have suspended North Oaks Conference Center Room usage for the next 30 days, beginning March 13, 2020.

Overview

North Oaks Health System is pleased to provide conference and meeting spaces to promote community collaboration in keeping with our mission to improve lives every time and with every touch.

Meeting space is available at the following facilities:

E. Brent Dufreche Conference Center
Located within North Oaks Diagnostic Center
15837 Paul Vega, MD, Drive
Hammond, Louisiana
Monday through Friday: 7 a.m. – 9 p.m.
Saturday and Sunday: 8 a.m. – 5 p.m.

North Oaks Rehabilitation Hospital Classroom and Conference Room
1900 South Morrison Boulevard
Hammond, Louisiana
Monday through Friday: 8 a.m. – 5 p.m.

North Oaks-Livingston Parish Medical Complex Conference Center
17199 Spring Ranch Road
Livingston, Louisiana
Monday through Friday: 8 a.m. – 5 p.m.

Reservation Priorities

The following types of not-for-profit organizations are eligible to schedule an event subject to availability and applicable fees:

  1. Healthcare-related, not-for-profit organizations (i.e. support groups, etc.) will not be charged a room usage fee. Charges may apply for catering and audiovisual support as requested.
  2. Non-healthcare-related, not-for-profit organizations may be charged a room usage fee. Charges may apply for catering and audiovisual support as requested.

Reservation Requests

Reservations are required and accepted a minimum of 30 days in advance. We will review the request and respond to the person making the query within 5 business days of receiving the form.

All approved reservations must begin and conclude within the allotted times.

Reservations are considered tentative until confirmed and applicable fees are paid.

Room Set Up and Breakdown

Nothing may be taped, pinned, tacked, etc. to walls, doors, ceilings or floors. Tables, chairs and paper table cloths are available upon request and are included in the rate for the room. All set-up and breakdown of events must be performed by North Oaks Health System personnel. A nominal cleaning fee may be incurred if room(s) are left in disarray (outside food and drink has not been cleaned up).

E. Brent Dufreche Conference Center Capacity:

Theater Classroom Box U-Shape E-Shape
Room A 80 54 32 60 X
Room B 80 60 32 60 X
Room C 80 54 32 60 X
Combination A/B 174 108 64 78 98
Combination B/C 160 114 64 78 98
Combination A/B/C 300 168 X X X

North Oaks Rehabilitation Hospital Capacity:

Theater Classroom Box U-Shape E-Shape
Classroom 60 24 32 40 36
Conference Room n/a n/a 12 n/a n/a

North Oaks-Livingston Parish Medical Complex Capacity:

Conference Room Maximum seating for this location is 75

Fee Schedule

The following fees will apply for a minimum of 4 hours. If room is requested in excess of the 4-hour period, prorated fees are charged according to the time requested. Fees must be paid within 72 hours after the room(s) is booked, or the request will be cancelled.

All not-for-profit organizations that are non-health-care-related will be charged as follows:

  1. One room - $150, after 4 hours, each additional hour will be charged a rate of $37.50 per hour.
  2. Two rooms - $300, after 4 hours, each additional hour will be charged a rate of $75.00 per hour.
  3. Three rooms - $500, after 4 hours, each additional hour will be charged a rate of $125 per hour.

Credit card, cash and checks made payable to “North Oaks Health System” are accepted.

Audiovisual (A/V)

All rooms are equipped with Wi-Fi access. Based on the user’s needs listed on the Reservation Request Form, we will determine the level of A/V support necessary.

A fee of $100 per event may be assessed for all organizations requesting the use of A/V equipment other than the TV/DVD cart.

Catering

  • Outside food/beverage is allowed.
  • Alcohol is not permitted.
  • A North Oaks Catering Menu is available upon request.
  • If North Oaks is catering the event/meeting, there will be no table service.
  • All external groups must keep food, refreshments and registration tables inside the room(s) reserved.
  • In the event of a cancellation, a notice of three business days must be given for a full refund.
  • A 50% deposit must be paid in advance when utilizing North Oaks catering services.

Cancellation Policy

Cancellations must be made at least 72 hours in advance of reserved date and time to receive a refund of advance payment.

Parking/Directions

Parking is available free of charge.

E. Brent Dufreche Conference Center (click for directions)

North Oaks Rehabilitation Hospital (click for directions)

North Oaks-Livingston Parish Medical Complex (click for directions)

Security

For emergency assistance, call 911.interior of conference room

Smoking

North Oaks Health System is a smoke-free environment. Smoking, electronic cigarettes, tobacco, etc. are not allowed on North Oaks Health System campuses.

Noise Levels

In consideration for our patients, staff and other guests, noise levels should be kept to an acceptable level.

Contact

For more information, email: rooms@northoaks.org.

Click here to request a conference room!